Effective Date: 23rd October 2024

Last Updated: 10th November 2025

Introduction

The International Indo Arab Conference (“IIAC”, “IIAC”, “our”, “us”) is committed to protecting your privacy and ensuring your personal data is handled responsibly. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website (www.iiac.ae), register for or participate in our conferences, exhibitions, sponsorships, or otherwise interact with us.

IIAC encourage you to read this policy carefully to understand our practices regarding your personal data.

 

Personal Data IIAC Collect

IIAC may collect various types of personal data in order to provide and enhance our services. These include, but are not limited to:

  • Identification Data: Names, Email addresses, Phone numbers, Postal addresses, organization/company affiliation.
  • Technical Data: IP addresses, browser types, operating systems, device identifiers, usage patterns.
  • Usage Data: Information about how you use our website, register for events, attend sessions, or use sponsor/exhibitor services.
  • Marketing and Communications Data: Your preferences in receiving marketing from us, your communication preferences, event-feedback responses.

 

Use of Personal Data

IIAC utilizes personal data for the following purposes:

  • Service Delivery: To organize, operate and deliver our conferences and related services.
  • Customer / Participant Support: To respond to your enquiries, manage registration, manage sponsorship/exhibition requests, and provide support.
  • Marketing: To send you promotional materials and updates about our upcoming conferences, sponsors, exhibitors, or related services (where consent applies).
  • Analytics: To analyze usage patterns, event attendance, website engagement, and improve our services and event experience.
  • Legal Compliance & Protection: To comply with legal obligations, enforce our terms, protect our rights and manage risk.

 

Sharing Information

IIAC may share personal data with third parties under the following circumstances:

  • Service Providers: With vendors and service providers who perform services on our behalf.
  • Business Partners / Exhibitors / Sponsors: With our partners, sponsors or exhibitors when you opt-in or where sharing is required for participation or promotion.
  • Legal Requirements: Where required by law or to protect our legal rights or the rights of attendees or other parties.
  • Corporate Transactions: In connection with a merger, acquisition or sale of assets

 

Data Retention

IIAC retains personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

  • Service Provision: For the duration of your registration / participation in an event, and for any after-event communications.
  • Legal Obligations: To comply with applicable legal, regulatory or audit requirements.
  • Dispute Resolution: To resolve disputes, enforce our agreements, and protect our legal rights.

 

Data Protection Norms

 

Transparent and Lawful Collection

IIAC ensures that personal data is collected in a lawful, fair and transparent manner. We provide clear information about:

  • The types of data IIAC collect and the purposes for which it is collected.
  • The rights of individuals regarding their personal data.
  • The lawful basis for our processing activities (e.g., contractual necessity, legitimate interests, consent).

 

Legal Basis for Processing

IIAC processes personal data on one or more of the following legal grounds:

  • Contractual Necessity: To fulfil a contract with you
  • Legal Obligations: To comply with applicable laws, regulations or statutory requirements.
  • Legitimate Interests: For our legitimate event management and business purposes, provided your rights are not overridden.

 

Consent

Any consent by individuals to the collection and use of their personal data must be given freely and in response to clear information about the intended use of the data. You can withdraw your consent at any time without undue complications.

 

Rights of the Individual

You have the following rights in relation to your personal data:

  • Right to Access: You may request access to and receive a copy of your personal data that IIAC holds.
  • Right to Be Informed: You have the right to be informed about the collection and use of your personal data — including purposes, retention periods and data sharing.
  • Right to Rectification: You may request correction or update of inaccurate or incomplete personal data.
  • Right to Erasure (“Right to be Forgotten”): You may request deletion of your personal data when it is no longer necessary for the purposes it was collected or processed, and where there is no overriding lawful basis for its retention.
  • Right to Restrict Processing: You may request that IIAC restrict the processing of your personal data.
  • Right to Data Portability: You may request portability of your personal data in a structured, commonly used format, where applicable.
  • Right to Object: You may object to processing of your personal data for our legitimate interests or for direct marketing purposes.

 

Choices of the Individual

IIAC informs you clearly when to use your personal data for marketing purposes. We respect your choice to:

  • Only receive marketing communications if you have provided explicit prior consent (where required).
  • Opt-out at any time from marketing communications by following unsubscribe instructions or contacting us directly.

 

Ensure Data Quality

IIAC collect, store and process only personal data which is relevant, up-to-date, accurate and proportionate for its intended use. We take reasonable steps to ensure that data is corrected or updated as required.

 

Sensitive Personal Data

IIAC recognize that certain categories of personal data are inherently more sensitive (e.g., health data, biometric data, racial origin, religious beliefs, sexual orientation). We collect and process such sensitive data only when:

  • You have given explicit consent; or
  • IIAC are required to do so for employment, legal or regulatory reasons; or IIAC need to protect the vital interests of an individual (e.g., in an emergency).

 

Manage Data Responsibly and Securely

IIAC implements appropriate technical and organizational measures to protect your personal data, including:

  • Security measures to ensure confidentiality, integrity and availability of data.
  • Conducting Data Protection Impact Assessments when our processing is likely to present a high risk to individuals.
  • Adapting our IT systems, procedures and staff training to the nature of the data and processing operations.

 

Notification of Data Breaches

In the event of a breach which compromises personal data, IIAC will promptly notify affected individuals and report to the relevant data protection authority, where required by applicable law.

 

Supplier and Partner Compliance

IIAC ensures our suppliers, subcontractors, exhibitors, sponsors and business partners adopt appropriate security and confidentiality measures. They must comply with this Privacy Policy and applicable data protection laws when processing data on our behalf.

 

Employee Confidentiality

Access to personal data is restricted to our employees who are required to perform specific tasks. IIAC provide relevant awareness and confidentiality training to ensure that personal data is not shared or disclosed to unauthorized person.

 

International Transfers

Where it is necessary to transfer personal data across national borders (for example, from the UAE to another jurisdiction for processing or storage), IIAC will ensure adequate safeguards are in place to protect the data in line with applicable data protection regulations.

 

Adherence to Data Controllers’ Instructions

In instances where IIAC act as a data processor on behalf of clients, exhibitors or sponsors (data controllers), IIAC comply with their instructions and relevant data-processing agreements.

 

Secondary Usage or Further Processing

IIAC may use your personal data for secondary purposes or further processing, provided the new purpose is compatible with the original one — or else IIAC will seek new consent or establish a lawful basis for the new purpose.

 

Storage Limitation

IIAC stores personal data only for as long as required for its original purpose, until the relevant retention period expires, or until data is deleted, destroyed or anonymised in accordance with our retention policy.

 

Minimize Risk Impact to Individuals

When processing is likely to present high risk to individual rights and freedoms (e.g., large scale profiling, new technologies), IIAC carry out Data Protection Impact Assessments and integrate privacy by design into our services.

 

Changes to This Privacy Policy

IIAC may update this Privacy Policy from time to time for operational, legal or regulatory reasons. IIAC will notify you of any significant changes by posting the revised version on our website (www.iiac.ae) and updating the “Last Updated” date.

 

Contact Us

If you have any questions, concerns or would like to exercise your rights under this policy, please contact us at:

International Indo Arab Conference (IIAC)

Website: www.iiac.ae 

Email: info@iiac.ae

Mob: +971 56 271 3530

Address: Sharjah Research and Technology Innovation Park, Sharjah, United Arab Emirate.